Qualifications & Competencies
- Strong foundation in accounting principles and practices.
- Proficiency in QuickBooks is an advantage.
- Excellent organizational and administrative skills.
- Ability to multitask and manage various responsibilities effectively.
- Strong communication and customer service skills.
- Knowledge of compliance regulations and data management.
Responsibilities
- Invoicing and Payments: Manage the invoicing process, track payments, and ensure accurate and timely financial transactions.
- Bank Reconciliation: Conduct regular bank reconciliation to maintain financial accuracy.
- Tax Preparation: Assist in tax preparation, including gathering necessary documentation and ensuring compliance.
- Financial Records: Maintain organized financial records and provide insights for cost control and efficient financial processes.
- QuickBooks: Utilize QuickBooks for accounting tasks, leveraging your knowledge of this software.
- Secretarial Support: Handle incoming and outgoing correspondence, manage phone calls, schedule appointments, and assist in organizing meetings.
- Office Organization: Maintain and organize office and client files, ensuring a well-structured and accessible filing system.
- Client Relations: Greet clients, assist with inquiries, and ensure thorough follow-up for excellent customer service.
- Compliance: Assist in collecting, verifying, and managing company data to ensure compliance with laws, including DPO obligations.
- Support in Property Management: Liaise & collaborate with service providers (cleaners, technicians, plumber, electrician etc.) to ensure that a property is well maintained and prepared.
- Support in Sales and Marketing: Collaborate with the marketing team by providing support in executing marketing campaigns, managing social media, and creating content to promote our real estate agency and art gallery.
Requirements
- High school diploma or equivalent.
- Proven experience as an administrative assistant or office manager.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office, with aptitude to learn new software and systems.
- Solid organizational and time-management skills.
- Ability to handle confidential information discreetly and professionally.