Business Support Assistant

Qualifications & Competencies

- Strong foundation in accounting principles and practices.

- Proficiency in QuickBooks is an advantage.

- Excellent organizational and administrative skills.

- Ability to multitask and manage various responsibilities effectively.

- Strong communication and customer service skills.

- Knowledge of compliance regulations and data management.

Responsibilities

- Invoicing and Payments: Manage the invoicing process, track payments, and ensure accurate and timely financial transactions.

- Bank Reconciliation: Conduct regular bank reconciliation to maintain financial accuracy.

- Tax Preparation: Assist in tax preparation, including gathering necessary documentation and ensuring compliance.

- Financial Records: Maintain organized financial records and provide insights for cost control and efficient financial processes.

- QuickBooks: Utilize QuickBooks for accounting tasks, leveraging your knowledge of this software.

- Secretarial Support: Handle incoming and outgoing correspondence, manage phone calls, schedule appointments, and assist in organizing meetings.

- Office Organization: Maintain and organize office and client files, ensuring a well-structured and accessible filing system.

- Client Relations: Greet clients, assist with inquiries, and ensure thorough follow-up for excellent customer service.

- Compliance: Assist in collecting, verifying, and managing company data to ensure compliance with laws, including DPO obligations.

- Support in Property Management: Liaise & collaborate with service providers (cleaners, technicians, plumber, electrician etc.) to ensure that a property is well maintained and prepared.

- Support in Sales and Marketing: Collaborate with the marketing team by providing support in executing marketing campaigns, managing social media, and creating content to promote our real estate agency and art gallery.

Requirements

- High school diploma or equivalent
Proven experience as an administrative assistant or office manager.

- Excellent written and verbal communication skills.

- Proficient in Microsoft Office, with aptitude to learn new software and systems.

- Solid organizational and time-management skills.

- Ability to handle confidential information discreetly and professionally.